Now Hiring: Administrative Assistant
Part-Time | Remote | Flexible Hours | Women-Owned Biz
Balanced Office Solutions is on the hunt for a highly organized, proactive, and resourceful admin/exec/online business manager who can juggle a ton of moving parts and help keep our founder (Beckie) sane and on task. If you're the type who gets sh*t done, thrives on structure, loves helping people, and can manage the boss without being a jerk, keep reading.
Who We Are
We’re not just bookkeepers—we’re real humans doing meaningful work for other real humans. Our mission is to take the stress and confusion out of business finances so entrepreneurs can make confident decisions and grow without burnout.
We’re values-driven and down-to-earth. No egos. No fluff. Just straight-up strategy, kindness, and getting things done well.
Who You Are
You might be the right fit if:
- You share Beckie’s love for helping others, color-coded calendars, and figuring out how to do things smarter
- You’re a strong communicator (written + verbal)
- You’re super organized and thrive on systems
- You’re proactive and not afraid to manage up
- You know when to take initiative and when to ask questions
- You work well independently and as a team and are comfortable in a virtual environment
- You’re committed to growing with a small but mighty team
- You don’t need to be told the same thing twice (but you're never afraid to ask if something’s unclear)
- You get joy from making things run smoother—for everyone involved
- You can embody and support our values (see below)
You’ll Be Supporting Beckie With:
- Calendar management + inbox help
- Client onboarding + communication
- Email marketing (Flodesk)
- Coordinating with creatives + managing social media content (posting socials etc. but no copy ** would be a HUGE plus if you have graphic design experience -Canva)
- Managing ClickUp tasks + client timelines
- Updating and optimizing systems (Dubsado, Airtable, Notion, Zapier)
- Creating and organizing SOPs and documentation
- Supporting our QuickBooks training program
- Posting job descriptions + helping onboard new hires
- Reviewing contracts + SOWs (with Owner)
- Generally making life easier + more organized around here
Basically, you’re the glue that holds the internal ops together while keeping Beckie in the loop on what matters—without overwhelming her.
Tools We Use
- ClickUp (project management)
- Flodesk (email marketing)
- Airtable (CRM + client hub)
- Dubsado (contracts + workflows)
- Keeper (client portal)
- Google WorkSpace
Experience with these is required - willingness to figure shit out is even better if not known
Our Values
We take our work seriously, but not ourselves. Here's what matters to us:
Human-to-Human – We're people-first. You’ll work with real humans, not corporate robots.
No Judgment – Empathy > ego. No shame about messy inboxes or disorganized files.
Candid Communication – Say what needs to be said. Kindly, clearly, and directly.
No A$$holes Allowed – Be kind. That’s it.
Better Everyday – Always improving. Progress over perfection.
Accessible Expertise – We make complex stuff easy to understand and use.
The Details
- 10–20 hours/week, starting part-time with potential to grow
- 100% remote (we’re based in Boston, but you can be anywhere in the U.S.)
- Flexible schedule, as long as there’s availability for occasional check-ins and deadlines
- 30-day introductory rate of $20/hr and increasing to $25-$30/hr after the initial 30 days for the right fit.
- Open to contractors or employees
Ready to Apply?
Send us a short and sweet intro with:
- A quick note about why this role excites you *BONUS if you send a quick video instead or along with
- Your resume in PDF Format
- A favorite system hack, productivity tip, or how you manage chaos and have you ever worked directly with a Founder of a company
- Link to apply: https://airtable.com/appY1oJODqpozIkSx/pagQyYhwQA5DcwLSQ/form
We can’t wait to meet you. 🧡