EXECUTIVE BUSINESS MANAGER
TO ALEXANDER WINTER
ABOUT THIS ROLE
STATUS: This is an independent contractor position.
TIME COMMITMENT: Estimated time commitment is approximately 50-60 hours per
month. However, this is a new role and this is an estimated guess. We are ideally
looking for someone interested in a growing commitment in this role.
BUDGET: $3,750 - $4,500/month. We are open to considering compensation based on
fit and experience.
TIMELINE: We are accepting interest in this role through approximately April 3, 2025 or
until we have received a strong number of interested candidates. We are looking to
begin working with someone on or before May 1, 2025.
LOCATION: This is a location independent, or remote role. The business is located in
the Eastern time zone and we are looking to work with someone located in the US or
Canada.
WHO I AM
I’m Alexander Winter—an investor, coach, and founder. My work bridges strategic action and
holistic consciousness, dedicated to creating a regenerative future where people, businesses,
and ecosystems thrive in harmony. Through two core initiatives, I’m bringing this vision to life.
Orbital Alchemy is my coaching business, operating as a high-leverage special task force that
connects visionary founders, investors, and projects to accelerate the transition toward a
thriving, regenerative civilization. Through strategic investment, deep mentorship, and
systems-level insight, we unlock new possibilities for planetary and human evolution.
MetaTree is a retreat center I’m developing, designed to create reality architectures that
harmonize individual and collective growth. By fostering adaptable, interconnected, and
thriving systems, MetaTree integrates wisdom, innovation, and strategic action—empowering
people to shape a world where all beings flourish.
I value trust, integrity, agency, and quality—showing up with clarity, following through on
commitments, and creating work that is both effective and beautiful. I work best when I have
the space to focus on high-level strategy, creative visioning, deep coaching, and philosophical
inquiry. I love designing creative solutions and creating aesthetics and consciousness tools.
To make this vision a reality, I’m looking for someone who is deeply aligned with my
mission—ready to step into a key role as my right hand.
You can learn more about me here: https://www.linkedin.com/in/alexanderwinter/
WHO I AM LOOKING FOR
I’m looking for a long-term, collaborative partnership with a high-level Executive Business
Manager who will be my right hand—someone who can weave together the strands of my
projects and the various aspects of my life into a coherent and optimized whole. This role is
about bringing clarity to my business structures, ensuring they harmonize and contribute to
my larger vision.
You are highly organized, resourceful, and independent—anticipating what needs to be done
before I even ask. You take pride in your ability to bring structure to complexity, ensuring that
my time, energy, and focus are protected so I can dedicate myself to the work that matters
most.
This is a key role supporting me personally and professionally across my businesses,
investments, and projects. From calendar management and operational oversight to
investment research and client coordination, you’ll be instrumental in making things run
smoothly. The ideal person for this role doesn’t just complete tasks—they take ownership,
think strategically, and act as a thought partner in how we can work more efficiently. If you are
a self-starter who thrives in a dynamic environment, values integrity and excellence, and is
excited about being part of a mission, I’d love to work with you.
YOUR RESPONSIBILITIES
Executive and Personal Support
● Help me stay focused on the work that is most productive and fulfilling by supporting
me in managing my time and energy effectively.
● Proactively identify tasks I shouldn't be handling and work with me to offload or
delegate them efficiently.
● Manage my calendar, handle scheduling requests, and coordinate meetings and
appointments as needed.
● Act as a gatekeeper for my time, ensuring requests align with my priorities and
bandwidth.
● Oversee meeting logistics—organizing agendas, sending invites and reminders, and
ensuring I have what I need to make each conversation productive.
● Help me stay on top of my priorities, including managing my to-do list, email, and
follow-through on communications.
● Maintain and organize my CRM to track contacts, conversations, follow-ups, and
potential connections within my network.
● Capture and track ideas and insights, ensuring they are organized and actionable.
● Plan and coordinate travel, including booking flights, hotels, transportation, and
restaurant reservations while making sure I have everything I need while I’m traveling.
● Occasionally assist with personal tasks, such as sourcing and sending gifts or handling
personal projects. While not a core part of the role, I’ll appreciate support when needed.
Operational and Business Support
● Provide general support for the day-to-day operations and administration of my
businesses, Orbital Alchemy and Meta Tree.
● Provide client support, including scheduling coaching sessions, organizing client
materials, tracking follow-ups, and ensuring clients have what they need before and
after our coaching sessions.
● Maintain an organized ‘virtual office’ by managing files, keeping documents easy to
find, updating our project management tool, and overseeing online systems and tools.
● Assist in managing contractors for the Meta Tree retreat center project, including
researching options, obtaining quotes, and coordinating communication.
● Assist with planning and logistics for Meta Tree events, including managing
reservations and coordinating with staff and facilitators.
● Track key projects and deadlines to ensure steady progress on business initiatives.
● Conduct research as needed to support decision-making and business operations.
● Document and maintain up-to-date processes, procedures, and templates for recurring
tasks.
● Identify and implement systems to streamline workflows and improve efficiency.
● Support investment-related tasks, including due diligence on prospective
opportunities, conducting research, and tracking portfolio performance.
● Research and recommend tools to better organize and manage my investments
beyond spreadsheets.
YOUR EXPERIENCE AND EXPERTISE
● 5+ years as an Executive Assistant, Operations Manager, or similar role supporting a
visionary entrepreneur or business leader.
● Proven ability to provide high-level executive support, including schedule
management, task prioritization, communications, and time protection.
● Strong organizational and project management skills, able to track, prioritize, and drive
multiple initiatives forward.
● Experience managing operations, logistics, and administrative tasks across multiple
businesses or ventures.
● Solid financial acumen—comfortable tracking expenses, organizing financial data, and
understanding basic investment concepts.
● Detail-oriented with strong follow-through, ensuring nothing falls through the cracks.
● Proactive problem-solver with resourcefulness and a solutions-driven mindset.
● Excellent written and verbal communication skills, with a willingness to give and receive
feedback.
● Comfortable managing client communications, scheduling, and follow-ups.
● Ability to create workflows, document processes, and implement efficiency
improvements.
● Tech-savvy, proficient in online collaboration tools, and able to recommend technology
solutions to streamline operations.
● Skilled at leveraging AI tools to improve efficiency, automate workflows, and enhance
productivity.
● Self-sufficient and decisive, with strong leadership and critical thinking skills to take
action independently.
WE MIGHT BE A FIT IF YOU...
● Are efficient, resourceful, and reliable—taking pride in your work and leading in your
role.
● Have a high degree of agency, taking initiative while maintaining strong attention to
detail.
● Think in systems and solutions, always seeking ways to streamline and optimize.
● Are personable, trustworthy, and emotionally intelligent, anticipating needs and
providing seamless support.
● Show up with confidence and humility, bringing a grounded, calm, and steady
presence.
● Communicate openly, offering honest feedback and navigating difficult conversations
with kindness and respect.
● Hold a high standard for quality and integrity, ensuring follow-through and attention to
detail.
● Maintain structure in a dynamic environment, tracking priorities while staying flexible.
● Take your work seriously but bring ease, humor, and lightness to the process.
● Feel deeply aligned with my vision and values, approaching work with a heart-centered,
optimistic attitude.
● Have familiarity or interest in consciousness work, psychedelics, and plant medicine in
the retreat space.
● Are looking for a long-term role where you can grow, evolve, and play a key role in
building something meaningful.
HOW TO APPLY
Please click here to fill out this questionnaire so I can learn more about you. We are accepting
interest in this role through approximately April 3, 2025 or until we have received a strong
number of interested candidates. A member of our team will follow up with you on or after
April 7, 2025
Please note that on the questionnaire we will ask for your Kolbe A Index numbers. This is not
required but it’s a tool we are using to find someone who will be a great match with the
strengths we are looking for in this role. If you don’t know your Kolbe A Index numbers you can
either take the assessment or write “N/A” on the questionnaire. This will not affect your
candidate status. My Kolbe A Index numbers are 3493.
We welcome and encourage a diverse range of applicants. Diversity fuels our mission and our
business. We are committed to inclusion across race, gender, sexual orientation, age, religion,
identity, and experience.
If you have any questions, please send an email to sarah@elevationconsulting.co with a
subject line: Alexander Winter Executive Business Manager
Disclosure: This job description is not meant to be an all-inclusive statement of every obligation
and responsibility that will ever be required of the person in this role.