We’re growing and in need of a proactive, organized, and highly skilled Operations Assistant to join our team to assist with client projects and various administrative and marketing tasks. The ideal candidate will be adept at managing a variety of digital tools and platforms, assisting with project management, and assisting with marketing and administrative tasks. This role is perfect for someone who thrives in a dynamic environment and is excited about the potential opportunity for an expanding and evolving role within the business.
Details
- Ideal Start Date: March 2025
- Commitment: 5-10 hours per week initially, starting at $30-35/hr USD with a 30-day trial period
Responsibilities - As needed
- Formatting and Scheduling Emails and Social Media Content
- Formatting and scheduling weekly emails in ActiveCampaign
- Formatting and scheduling weekly social media posts in Canva and Metricool
- Automation Setup Assistance:
- Support in the setup, maintenance, and optimization automations in Airtable and Zapier.
- Project Management Support
- Assist with project check ins and management to keep tasks and projects moving along and make sure nothing slips through the cracks
- Assist in developing templatized workflows for various processes and developing in various project management tools (ClickUp, Asana)
- SOP and Process Documentation
- Develop and document standardized processes
Potential Responsibilities if things go well:
- Lead Magnet Creation Support:
- Collaborate on the creation, design, and implementation of lead magnets to attract and capture potential new clients.
- Social Media Content Development
- Develop social media content for All in the Ops
- Copywriting
- Develop various blog posts and emails for the promotional efforts
- Regular Meetings: Weekly 30-minute meetings for tasking, planning, and updates.
- Communication: Slack and email
Requirements
- This role requires autonomy and the ability to take initiative in staying on top of projects.
- Willingness to problem solve and propose possible solutions when running into roadblocks or issues.
- Excellent proofreader and pays attention to details.
- Professional communication style when reaching out to check in with clients.
- Has some availability during standard business hours. I too work evenings and weekends but will need some availability during the day for weekly meetings and communication.
- Ability to respond to communication within 1 business day.
- Someone who is eager to learn and grow in their role. This will be the first role I have hired for in the business in 6 years and could definitely grow into an OBM or DOO over time!
Experience
- Previous experience working with clients and basic knowledge in utilizing our platforms.
- Previous project management experience.
- Basic, demonstrable experience in marketing and administrative tasks.
Moderate to Proficiency in Tools:
- Airtable, Zapier, Zoom, Google Suite (Docs, Spreadsheets, Forms, etc.), ClickUp, Asana, ActiveCampaign, Leadpages, Canva, Slack.
To Apply
Please complete the form linked here: https://forms.gle/VPtbp4YQLSjGQtca9